Ordering OE List Promo Parts

KB Article #8871

OE List Promo parts are handpicked and priced by OEMs to provide a more competitive edge for shops to order OE parts, rather than aftermarket options. 

Additionally, suppliers can set a different wholesale discount rate specifically for OE List Promo parts. (Learn more about Setting an OE List Promo Pricing Formula.)

Notes: 

• This feature is currently only available for Ford and Stellantis. 
• Orders with OE List Promo parts are processed as normal. 

OE List Promo parts display in their own grid, separate from the Upsell Parts and OE Parts grids. This grid shows the Est List, OE List Promo List, OE List, Sell Price, and OEM Reimbursement fields for each eligible part.

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To process an order with OE List Promo parts:

1. Within an order, parts may display in three grids: Upsell Parts, OE List Promo, and OE Parts.
2. Review the Upsell Parts list first, if available. 
   1. Determine if the part should be quoted, ordered, or not processed based on the Buyer Request column.
   2. Verify the OEM part number in the OE Part # column.
   3. Propose a competitive Sell Price for the OE part.
   4. Click the icon for each part, or click the icon to bulk add all parts to the Response to Buyer section. 
3. Next, review the parts in the OE List Promo section. 
   1. Verify the Part # and confirm availability with your inventory.
       
   2. Each OE List Promo part will show the following price fields. Review each to ensure pricing is accurate.
      
      • Est List: The list price of the part as written on the shop's estimate.
      • OE List Promo: The promotional list price set by the OEM for this program. (This will always match the Estimate List Price.)
      • OE List: The original MSRP of the OEM part (pre-promotional price before OE List Promo program is applied.)
      • OEM Reimb $: The estimated OEM reimbursement the dealer will receive, calculated based on the Sell Price and applicable OEM formula. 
      • Sell Price: The calculated price the dealer sells the part for, based on the wholesale discount applied to the estimate list price. 
   3. Update the Sell Price if needed. (This is the final price the shop will be charged for the part and directly determines your rebate calculation.)
      
   4. Click the icon for each part, or click the icon to bulk add all parts to the Response to Buyer section.
4. Verify the parts listed in the OE Parts section. 
   1. Confirm the part number is accurate.
   2. Review pricing information to understand how your discounts impact the price--and your profit on the part. 
   3. Click the for each part, or click the icon to bulk add all parts to the Response to Buyer section. 
5. Confirm the Pricing Information for each part, making changes where needed.
    
   1. Parts added to the Response to Buyer section that were not found in the catalog or added manually will need the following Pricing Information completed in order to proceed:
      • OE List
      • Dealer Cost
      • Sell Price
   2. If any of the sell prices need to be recalculated because they don't qualify for a typical shop discount (air bags, etc.), click inside the Sell Price field and choose the correct pricing formula. (Click here for more information.) 
6. Verify availability within your inventory for each part.
   1. If you cannot fulfill the quantity requested (Qty Req.), type the amount you can provide in the Qty Ful field. 
       
   2. For parts that cannot be invoiced or quoted, choose appropriately from the Status drop-down. This lets the shop know why a part can't be invoiced. 
       
      1. Click the Status column heading to change the part status from every part on the order, if needed. 
7. Click the Avail Date column header (or individual field if needed) and choose a delivery date. 
    
8. Click Respond To Buyer to send part availability and pricing information back to the shop. 
    
   1. Note: Always click Respond To Buyer on transactions labeled as ProfitNet or Mitchell RC.
9. Once you have fulfilled the transaction and generated an invoice, return to the transaction to include the invoice number.
    
   1. To assign one invoice number to all invoiced parts, click Invoice # at the top of the column and enter it into the field. Click OK to finish. 
   2. To assign an invoice number to one part, click the invoice number field for that line item and enter it. 
10. When you are ready to finalize the transaction, click Submit/Commit.
     
    1. The transaction is now complete and information sent to the shop. (You will not be able to make changes after clicking Submit/Commit.)
    2. If any parts were left with a Status of Quoted, the Quoted Parts warning message will display. Click Go Back to return to the Order Details window or click Submit to fulfill the transaction without making changes. 
11. If there are program-eligible parts you are submitting for reimbursement, a new window displays. 
     
    1. Verify all parts listed should be submitted for reimbursement and make sure the invoice number and delivery date are filled in. 
    2. Verify the Counter Person ID and check Print Invoice Summary if you have not already printed it. 
    3. Click Submit to process the reimbursement.