Reynolds & Reynolds ERA MyPriceLink Workflow Integration Summary

KB Article #6404

OEC offers the following MyPriceLink workflows with Reynolds & Reynolds ERA:

• For CollisionLink orders
• For wholesale shops, internal body shops, or other customers who have pricing from an estimate.

Important: MyPriceLink's DMS integration functionality requires a CollisionLink subscription. Your DMS provider may require additional fees.

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CollisionLink Workflow

1. From the CollisionLink Overview, double-click the order to view its details.
2. Add all the parts you plan to sell to the Response to Buyer section. Note: The Export to DMS button is grayed out until parts move to the Response to Buyer section.
3. Leave the Invoice # and Avail Date fields blank/empty. These are filled in once your DMS sends back the information.
   
4. Click Export to DMS. Note: This functionality is not available for finalized orders.
   
5. The Create DMS Document window displays:
   1. If desired, type the Customer Number and Counter Person ID from your DMS.
      
   2. Use the Include Sell Price feature to determine if OEC sends the Sell Price displayed in CollisionLink to your DMS.
      
      1. If the Include Sell Price box is checked, the DMS does not calculate the Sell Price for the part.
         1. Check the Include All Sell Prices box to send the Sell Price for all parts. Note: The Include Sell Price is checked for any part that qualifies for reimbursement.
      2. If the Include Sell Price box is not checked, OEC sends a $0 Sell Price to your DMS.
   3. Uncheck the Include Part box for any part you do not want to send to your DMS.
      
   4. Click Create Export.
   5. The DMS Export # displays. This number can be copied and pasted into your DMS to retrieve the order.
      
6. From the Reynolds and Reynolds 25250screen, type G to open MyPriceLink Import.
7. Choose the DMS Export option.
   
8. Type or paste the DMS Export # from CollisionLink into the provided field.
   
9. Results display at the bottom of the window. Click on the estimate to select, then click Import (F12).
10. Complete the invoice process as normal--which sends the invoice number and date back to CollisionLink to finalize.

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Estimate Pricing Workflow

1. From the Reynolds and Reynolds screen, type G to open MyPriceLink Import.
2. Choose the Search Estimates option.
   
3. Type the VIN or Estimate # provided into the appropriate field, then click Search (F5).
   
4. Results display at the bottom of the window. Click on the estimate to select, then click Import (F12).